Default settings are managed from your Zoom account.

If a meeting created via the plugin is deleted from Zoom, you will need to cancel the meeting in Outlook as well. If this is a recurring meeting, all the recurrences will use the same link, therefore only one listing (labeled as recurring) is shown in Zoom.

Zoom: The plugin creates the meeting in Zoom as well as Outlook.

You will need to go to your Zoom account select Meetings > Upcoming Meetings and delete the meeting. As with any cancelled meeting it is removed from your calendar and sends a notice to attendees, however cancelling or deleting a Zoom meeting from Outlook does NOT remove the meeting in your Zoom account.

As the host you can cancel the Zoom meeting from Outlook.

Outlook: The meeting has been created in Outlook and is visible on your calendar as well as the calendar of anyone who accepted your invitation.

Or click Meeting to return to the email and Send when finished. Click Send to finish and send the invitation. Drag the highlighted date/time selection as needed to best fit everyone’s schedule.ġ0. Individual names or entire email groups may be added.īest practice: When adding a group select the + icon to expand the list so that you can see the calendars of all group members.ĩ. In the Scheduling Assistant screen, begin typing names in the Add a name here field and their calendars load in the window.

To invite colleagues, select Invite Attendees and begin to add names or select the Scheduling Assistant from the top menu to see your attendee’s calendars as you plan your meeting.Ĩ. Meeting Options best practice: Set Mute participants upon entry.ħ. Audio best practice: Set to Both (Telephone and Computer Audio).Video best practice: Set both Host and Participant to.Click the Update button to save any changes. However, you may select Settings from the Zoom icons to add a password or change video and/or audio options. The meeting will use your default settings.Add a reminder and any recurrences as needed.

The meeting invitation with link is pasted into the email.

From the top menu select New Appointment and add the date and time or double-click the date/time location on your calendar.

Open the calendar page of your Outlook email.

The Outlook plugin for Zoom makes scheduling a video meeting easy.

Schedule a zoom meeting